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Did you know that you can connect almost any software directly to your MedFORCE files? Whether it’s your billing program, Excel, Word or any other 3rd party software, our External Link Tool buttons can be configured to effortlessly open or create a patient file within MedFORCE Scan. Get instant access to all of the documentation and information you need, regardless of the software you use.

The External Link Tool is a standard feature in MedFORCE Scan.

  • Instantly view or create patient files
  • Implement in almost any software you use
  • Create unlimited number of buttons within 3rd party applications
  • Customize buttons to link to specific patients and fields within your documents
  • Name your buttons with meaningful terminology
  • Options for static or dynamic buttons, depending on where the pertinent information appears in the 3rd party program

Contact our Support Team at or [845] 426-0459 x2 and we’ll be happy to help you set it up.

To design and create buttons yourself, follow these steps:

  • Open the program you’d like to connect directly with your documents
  • Right click on the External Link Tool in your system tray and select “Show Form”
  • Follow the step-by-step instructions to create, customize and publish your button.

Although it is a simple process to set up a button, we typically recommend Administrators create them for consistency and efficiency. For Install clients, the buttons should be configured on each work station. For Hosted/SaaS clients the buttons can be configured centrally to appear for all users.

As always, if you have any questions or need any help, please do not hesitate to reach out to our Support Team. We will be happy to help you implement a custom linking button or can organize an online training on this tool with the implementation team. You can reach our support team at [845]426-0459 x2 or by emailing



Chestnut Ridge, NY – March 6, 2013 – MedFORCE Technologies, Inc., a leader in document management and business process software solutions, today announced that they have obtained certification as a Health Information Handler (HIH). MedFORCE has undergone and completed extensive testing with the Centers for Medicare and Medicaid Services (CMS) as part of the Electronic Submission of Medical Documentation (esMD) Program from CMS. MedFORCE is now approved and successfully submitting medical documentation via the esMD program.

According to estimates made by CMS, Medicare programs issue billions of dollars per year in improper payments. Medicare conducts pre and post payment audits routinely to determine the appropriate payment and / or recoupment amount. CMS employs several types of Review Contractors to measure, prevent and correct these improper payments. In addition, CMS has recently approved a program to enable prior approval of some items thereby, ensuring that the appropriate documentation is on file and the patient qualifies for the product prior to the product being provided / billed. In order to conduct an audit or provide a prior approval, the contractors must review all of the documentation that proves the medical necessity of the item. Until recently there were only two ways to get that information to the contractors, mail paper records or fax them. Providers had no way to receive confirmation that the documentation was received timely and in its entirety. CMS introduced esMD (Electronic Submission of Medical Documentation) to enable secure and timely electronic submission of the documentation. CMS intends to expand this program in the future to include any submission of documentation, not just audits or prior authorizations.

MedFORCE is currently offering their solution to electronically submit medical record documentation and Prior Auth requests for PMD directly through their secure infrastructure. As an HIH MedFORCE is one of a few organizations that can submit documentation to CMS directly. That means there is no additional party handling your sensitive healthcare information, and you will be dealing with MedFORCE support staff directly. Tracking of the submission dates and collection of documentation required can be streamlined, submissions and status updates can be received live. Using MedFORCE will allow you to setup alerts when a submission is due, and route the case through your organization electronically. “This flows naturally into our development of process management solutions for our customers” said Esther Apter, CEO of MedFORCE Technologies. “Preparing documentation for an audit is time consuming and ensuring that the right documentation is submitted timely is critical. A missed or insufficient audit can cost a company their business”. MedFORCE esMD solution provides a tool that will ensure collection of the documents is done accurately, monitoring to validate that the documents were submitted timely and the ability to conduct an electronic review of what is going to be submitted.

Stop wasting time and money faxing, emailing and mailing your responses to documentation requests and Prior Authorization requests. To find out how you can cut costs, streamline your process and submit your documentation electronically, contact us!

About MedFORCE Technologies, Inc.
MedFORCE Technologies is a leading provider of document management and workflow solutions within the Healthcare industry. They specialize in reducing cost, increasing productivity and improving cash flow. Collaborating with its sister Healthcare Management Solutions Inc., (HMS) a medical billing service company. HMS’ innovative technology has made it an established name in the healthcare industry since 1993. MedFORCE was established in 2002 to provide paperless solutions that were first implemented at HMS. Their expansion into business process management solutions has further enhanced their already stellar reputation. For more information, visit, e-mail, or call 1-866-237-1190.

MedFORCE Technologies
Eric Jacobs | 1-866-237-1190 x131



MedFORCE Technologies is excited and getting ready for Medtrade Spring. Be sure to stop by our booth #1447 while on the tradeshow floor April 11th and 12th. Not registered yet. Visit to register for a free expo pass.


When some of the MedFORCE team went to do a site visit to McKesson Medimart in preparation for their go live with MedFORCE we were told in no uncertain terms how much they disliked dealing with their “pink sheets”; a paper intensive process that will become automated and paperless when they implement MedFORCE document scanning, workflow and electronic forms. They even found Cheryl’s pink notepad offensive. Upon returning for a follow up visit we hatched a little surprise. The staff distributed a memo to everyone except the boss to wear pink and we showed up wearing these shirts:

No Pink Sheets!

Esther, Randi (McKesson), Gerra, and Cheryl wearing "No Pink Sheets" shirts!

We’re all very excited for an automated, paperless and pink-sheet-free future!


Esther Apter and her daughter Miriam ran in the ING Marathon in Miami last Friday to raise money for Team Lifeline, an organizations that helps families and children with terminal illnesses. They completed the half marathon in two hours and fifteen minutes! We’re really proud. While they reached the finish line they have not yet reached their fundraising goal, please help them reach their fundraising finish line by donating.  Here they are with their medals:

Esther and Miriam at the finish line!

Esther and Miriam at the finish line!


There have been so many natural disasters and sad stories lately and I felt helpless to do anything other than be sad for the people that were affected. Then my daughter Miriam got a job with Nechama – a disaster relief organization. Miriam suggested that I take some time to help with the cleanup. I thought it was a great idea and decided to go and sponsor some employees for an almost three day trip. I offered it to everyone in the company and asked them to write a brief description of why they wanted to come and do the work and I would chose two based on their motivation. Dianna and Krista were chosen to join me on the trip and off we went.

When we arrived we were asked to help a single mom in a bad living situation, with one day to move her and her daughter’s stuff from her previous dwelling to a new apartment. The woman was not actually affected by the tornado; however, she was somewhat handicapped from an accident and really could not do this on her own. A group of volunteers helped her pack up her belongings and furniture and move it all to the new apartment. She was so grateful and said she could not have done it without us. Hopefully she and her daughter can now start building their lives.

The second and third day we were taken to a site of a house that had been severely damaged by the tornado and needed to be torn down. From what I understand there are only two ways to get the debris removed and the property cleaned up. Either pay a demolition crew (if you can afford it) or move the debris to the front of the property, I think it has to be no further than 12ft from the road, and then the town removes it. The owner of the house could not afford the demolition crew and was not able to tear down the house and move the debris to the appropriate location. So for the first time in my life I got destructive and worked on demolishing this house. It was tedious hard work in 100 degree weather and much of the work was in the sun! We pulled off siding, sledged hammered through walls, demolished a fire place brick by brick, bought down walls and took everything we tore off the house to the appropriate location where it will eventually be removed by the town.

While it did not make me less sad for all the devastation and heartache the people affected have to go through, and we only got through demolishing half of the house, we did what we could and every little bit helps…

Seeing the devastation and working with Nechama and other volunteers who devote time to helping others made me feel that there are truly good and awesome people in this world and I was honored to be amongst them. We at MedFORCE have always taken pride in our high level of ethics in how we conduct our business and it makes me so proud that we were able to add this experience to some of our employees and allocate some money and resources to help people who need our help. I can’t image a more powerful team building exercise than working together out in the hot sun, getting filthy, sweating and using muscles I did not even know I had helping other people as a volunteer! Dianna, Krista and I are now bonded for life!!! I am so proud of them and how hard they worked! We at MedFORCE are happy to feel we have truly made a difference… a small one, but a difference none the less…




MedFORCE Helps in Alabama


Alabama I’m Here To Help

The reason why I wanted to go to Alabama and help with the disaster relief is because I admire people who do this kind of work, it’s a real eye opener.  This will be the second time I’ve been able to participate in a project of this nature.  Last December I joined a group of students that were sent to New Orleans to help rebuild a house that was destroyed in hurricane Katrina in 2005.  It was sad but an eye opener to see how a person can go through such a disaster and still have hope and remain positive about life.  I learned a great deal from those people that I met in New Orleans.

Ever since that trip I wanted to do this type of work again and I’m glad that I have the opportunity to do so with MedFORCE Technologies.


Alabama Here I Come!

Being from tornado country myself, I have been very blessed to have never lost my home to a tornado.  I have always been fascinated with tornadoes, but I hate seeing the destruction they cause.  Whenever I see that homes/towns have been destroyed, it absolutely breaks my heart.  There is so much I want to do to help, but sometimes sending money or supplies, just doesn’t seem like enough.  I have always thought it would be great to help hands on, in a recovery effort.   With the economic times, it’s hard to take time off work to do something like that.  When Esther announced that she was doing the MedFORCE Disaster Relief and sending two employees, I knew I had to be one of them.  I have read the stories and seen the pictures of destruction, but nothing compares to hearing and seeing it in person.

I am excited to go down, get my hands dirty and help, in a small way, get people’s lives back together again.  I think it will be an amazing experience in so many ways and I can’t wait to tell everyone about it once I return.  Alabama here I come!


Click to Play Video on HME News Site

Esther Apter was recently interviewed by HME News TV on creating a visual workplace with business process management.

2 Executive Blvd., Suite 410
Suffern, NY 10901
2348 SW Topeka Boulevard
Topeka, KS 66611

[845] 426-0459
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