Medforce Blog

5 Underappreciated Benefits of Electronic Signature Solutions

October 09, 2017

Category: General

Due to rapid implementation of regulatory changes at the state and federal levels, the healthcare industry remains in constant chaos. Finding ways to streamline workflows, efficiently manage denials, engage in effective BPM for medical equipment manufacturers, eliminate delays caused by lost documents and reduce costs of administrative processes are just a few aspects healthcare professionals are deeply concerned about. Fortunately, electronic signature benefits can help people working in the healthcare industry regain control of their company's expenditures by improving on these issues and further systemizing administrative processes at all levels.

 

Advantages of Electronic Signature Solutions

 

1. Supports Document Integrity

Electronic signature software automatically verifies, tracks and records signatures so that signature counterfeiting or manipulation is eliminated. To ensure authenticity, e-signature software is equipped with security protocols that produce audit trails for every signature captured. Discrepancies can then be quickly pinpointed and checked to avoid delays.

2. Decreases Overhead Expenditures

One of the most significant and welcomed of all electronic signature benefits is the ability of healthcare businesses to eliminate paper, ink and printer purchases/maintenance costs. In addition, reducing overhead costs naturally increases profits, supports productivity and allows administrators to spend more time focusing on more important elements of their business.

3. Improves Patient/Customer Satisfaction

E-signature software accelerates the signing process by removing the need for multiple signatures and having multiple documents available at the time of signing. Time is also saved when someone electronically signs a document because that document does not need sent somewhere to be approved. An e-signature initiates actions immediately by permitting an authentic transaction between the signer and a specific agreement.

4. Pen on Paper Signatures are Less Legally Defensible than E-signatures

E-signature laws such as the UETA and ESIGN Act made electronic signatures as legal and binding as pen/paper signatures. However, because of the strong security methods reinforcing the integrity of e-signatures, there is no chance that documents may be signed incorrectly, lost "in the shuffle" or involve different types of identity theft. Additionally, e-signed documents are routed upon signing to the correct patient file to eliminate human error.

5. Electronic Signatures are HIPAA Compliant

HIPAA rules apply to healthcare providers, healthcare clearinghouses and health insurance plans transmitting protected health data in electronic form associated with covered transactions. healthcare professionals using e-signatures in compliance with HIPAA guidelines must implement software that authenticates identities of parties involved in a transaction, prevent digital tampering with documents that have been signed electronically and provide time-stamped audit trails offering location, time and date information.

How We Can Help

Many other electronic signature benefits afforded by superior e-sign software designed especially for healthcare businesses involve the software's ability to standalone, integrate seamlessly with currently utilized document management systems or operate as a bundled package with existing Medford products. Managing full signature lifecycles, allowing for rigid or flexible information fields, and preventing annotation of certain pages or areas of a document are just a few of advantages healthcare professionals appreciate when relying on our electronic signature solutions, such as Medforce's SignCenter.

SignCenter is a HIPAA-compliant, web-based electronic signature and data capture tool built specifically for healthcare by a healthcare technology company. Signers can mark and sign documents using a keyboard, mouse or touch screen, from any web-enabled device. Medforce’s SignCenter was designed with healthcare in mind. It addresses the industry’s unique security and complex information capture needs, and was built to seamlessly integrate with your current business applications. 

Learn more in this brief explainer video. Watch this overview: 

Schedule a demo to learn more about SignCenter.

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